Ready to Build a High-Performing Virtual Assistant Team for Your Property Management Business?
Stop juggling multiple tasks. Let Plugwork help you build a dedicated team of experienced virtual assistants who can manage your property portfolio with ease, so you can focus on growing your business.
What Is the "Build a Team" Service?
Effortlessly Scale Your Property Management Business with a Custom VA Team
Our Build a Team service allows you to easily assemble a team of virtual assistants tailored to your property management needs. Whether you need one assistant to handle tenant communication or a full team to support multiple properties, Plugwork provides experienced VAs trained specifically for the property management industry.
Key Benefits:
- Tailored Teams: We help you build a team of VAs with specific skills that match your needs—be it tenant communications, admin support, or property management.
- Scalable Solutions: Start with a small team and grow as your business expands. The flexibility of our service means your team can scale quickly as your needs evolve.
- Streamlined Onboarding: We handle the training and integration, so your VAs are ready to work seamlessly with your existing team and processes.
- Expert Support: You’ll receive ongoing support and guidance from our success team to ensure everything runs smoothly from day one.
Who Is This Service For?
This service is designed for property management companies and professionals who want to streamline their operations by building a dedicated virtual assistant team. Our Build a Team service is ideal for:
Growing Property Management Firms
As your business expands, you need a reliable team that can help manage the workload. With Plugwork, you can easily add the right VAs to support your growing team.
Business Owners Looking to Streamline Operations
Instead of hiring multiple in-house employees, why not build a flexible remote team that can handle various administrative and operational tasks, freeing you up to focus on growing your business?
Busy Property Managers
You’re managing multiple properties and clients. Our virtual assistant teams can take care of tenant communication, maintenance coordination, and other administrative duties, so you can prioritize what matters most.
Building Your Virtual Assistant Team is Simple with Plugwork
- Step 1: Book a Free Consultation
- During your consultation, we’ll discuss your business needs, challenges, and the specific skills you need in your virtual assistant team. We’ll walk you through the entire process. Solution can support your business.”
- Step 2: Define Your Team Requirements
- Tell us what tasks your team needs to handle. Whether you need a single VA or a full team, we’ll define the role and skills required for each position.
- Step 3: We Match You with the Right VAs
- We leverage our extensive database of trained property management VAs to find the perfect fit. You’ll be introduced to your candidates and can interview them to ensure the right match.
- Step 4: Onboard and Integrate Your Team
- Once you’ve selected your team, we’ll assist with the onboarding process, ensuring that your VAs understand your systems, goals, and processes from day one.
- Step 5: Ongoing Support and Optimization
- After your team is onboarded, we continue to provide ongoing support and check-ins to ensure that everything is running smoothly and that your team is aligned with your business objectives.
Why Choose Plugwork to Build Your Team?
Expertly Trained Property Management VAs
Our virtual assistants are experts in property management tasks, ensuring that your team has the skills and knowledge necessary to hit the ground running.
Custom Team Building
We don’t just assign random VAs to your business. We work with you to custom-build a team that is tailored to your specific needs and requirements.
Scalable and Flexible
You can scale your team as your business grows. Start small and add team members as needed—whether you need support with administrative work, leasing, or maintenance coordination.
Ongoing Support
We don’t just stop once your team is set up. We offer ongoing coaching, training, and support to make sure your virtual assistants continue to perform at their best.
Common Challenges, Smarter Solutions
We Understand Your Challenges—Here’s How Plugwork Makes Building Your Team Simple and Effective:
Challenge One: Developing a Team Lead
Challenge:
As you expand your virtual team, it’s crucial to establish a team lead who can oversee daily operations, ensure productivity, and manage the communication flow. Without this leadership role, your virtual team might face difficulties staying aligned with your business goals.
Our Solution:
At Plugwork, we help you develop a team lead from within your virtual assistant team. Our success team will work with you to find the most responsible person in your team, who can take on this key leadership role and ensure smooth operations.
Challenge Two: Handling HR and Management Issues
Challenge:
As your virtual assistant team grows, HR and management issues will inevitably arise. These might include maintaining motivation, ensuring fair salary practices, or addressing team dynamics. Without experience managing a remote team, it can feel overwhelming.
Our Solution:
At Plugwork, we offer HR support and guidance. Our success team is here to assist with team bonding, cultural development, and effective employee management. We make sure your VAs are well-integrated into your business culture while ensuring they’re happy and motivated.
Challenge Three: Understanding Filipino Culture
Challenge:
Working with virtual assistants based in the Philippines comes with its own set of cultural nuances, salary expectations, and engagement practices. Failing to understand these aspects could lead to frustration and miscommunication.
Our Solution:
Plugwork’s success team provides cultural training to help you understand Filipino work culture. We’ll guide you on how to engage your team effectively, ensuring you respect local customs while maintaining a positive and productive work environment.
Challenge Four: Planning for Holidays and Leave
Challenge:
Managing time off, holidays, and leave can be tricky when working with a remote team. You need to plan ahead to ensure that your business operations continue to run smoothly, especially during peak times or when employees are on leave.
Our Solution:
Plugwork helps you plan for holidays and leave by offering flexible scheduling options. We make sure that your business is always covered, even during holidays, by assisting with workload distribution and ensuring there’s always a backup plan in place.
Effective Team Management
Managing a team of virtual assistants is different from managing a single assistant. To ensure smooth operations, it’s important to develop a team lead within your virtual team for clear task delegation and accountability.
Plugwork’s success team will guide you through this process, helping you manage and engage your team effectively, ensuring everything runs smoothly as your property management business grows.
Looking to maximize your budget? With Plugwork, you can hire 3 specialized VAs for the cost of 1 local assistant. Get more done with less!
Breakdown SAMPLE of Tasks: Hiring 3 Virtual Assistants for Your Property Management Business (Estimated 500 Properties)
Role
Tasks handled by Virtual Assistant (VA)
Tasks Left for the Property Manager
VA 1: Tenant Communication & Client Relations
- Responding to tenant inquiries
- Managing maintenance requests
- Sending lease renewal reminders
- Managing overdue payments
- Handling tenant follow-ups
- Client relationships: Long- term relationship building with property owners and tenants.
- High-level decision-making: Strategic business and portfolio growth.
VA 2: Admin Support & Property Operations
- Managing tenant records
- Scheduling property inspections and appointments
- Updating property listings
- Organizing property documentation
- Financial oversight: Reviewing budgets, financial planning, and accounting.
- Compliance and legal tasks: Ensuring adherence to property laws and regulations.
VA 3: Maintenance Coordination & Leasing
- Coordinating repair and maintenance work
- Managing vendor relations
- Scheduling property viewings
- Managing move-ins and move-outs
- Marketing and business development: Developing strategies for property marketing and client acquisition
- Vendor contract management: Negotiating and maintaining vendor relationships.
VAs with a proven track record
Trust your property management support to experienced professionals with a track record of success at renowned firms.
What our Clients Say
Onboarding was very efficient!
“Plugwork’s onboarding process was fantastic. They took the time to understand my needs and matched me with the perfect VA. I’m incredibly happy with their service and support.”
Alfred C.
Property Manager
Invaluable Support!
“Plugwork’s support has been invaluable. They’ve helped me streamline my operations, reduce costs, and improve client satisfaction. I can’t imagine going back to the old way of doing things!”
Kyline S.
Property Manager
I highly recommend Plugwork!
“The quality of Plugwork’s VAs is outstanding. They’re not just skilled; they’re proactive and truly care about my business. I highly recommend them!”
John Michael B.
Property Manager
Love the Service!
“I was hesitant to outsource at first, but Plugwork made the transition so smooth. My VA is incredibly efficient and has freed up so much of my time!”
Rebecca S.
Property Manager
Ready to Build Your Perfect Virtual Assistant Team?
Start scaling your property management business with a customized team of virtual assistants who understand your needs.
Enquire Now